Fund Development & Grants Administration Coordinator

United Way of Broome County (UWBC) is a non-profit organization that fights for the health, education, and financial stability of Broome County residents. The organization works in partnership with community organizations and members to drive change that will have positive impact on the critical needs of the community. POSITION SUMMARY STATEMENT: The primary role of the Fund Development & Grants Administration Coordinator is to support the Director of Community Initiatives & Planning by assisting with activities which advance the UWBC Community Impact (CI) business model. ESSENTIAL DUTIES AND RESPONSIBILITIES: Fund Development • Research funding opportunities from corporate foundations, private and community foundations, and government agencies, and assist with interpreting guidelines and assessing whether grant opportunities fit with United Way of Broome County’s Priorities and Community Impact Goals and the work of the Healthy Lifestyles Coalition. • Lead grant proposal development and submission for renewals and new applications—preparing and organizing materials for proposals and submitting and monitoring grant applications—including drafting proposals/LOIs; grant application narratives; and, in collaboration with the Finance Department, program budgets. • Collaborate and finalize proposals with development, program, communications, and finance staff. • Manage access and systems for accessing grant portals. • Maintain master calendar of grants and prospects and all associated files and correspondence. • Maintain a library of grant supporting documents including, but not limited to, resumes; biographies of key staff; IRS forms; and Board/staff listing. • Develop structures process to forecast future grant opportunities and build proposal outlines with internal and external partners to target forecasting grants. • Gain a thorough knowledge of community issues, data trends, and national and local research. • In collaboration with the Resource Development and Marketing team, ensure acknowledgment of funders/investors via website, e-newsletter, and social media. Grants Administration • Work closely with the Resource Development team to manage grantor communications. Develop and send reports, correspondence, and thank-you letters to funders and other stakeholders. • Work with programmatic staff to oversee the successful implementation of grant funded initiatives, including providing oversight for performance management practices such as tracking output and outcome data. • Work with the Finance Team to maintain grant compliance and reporting, including outcome measurements and grant budgets. • Communicate upcoming deadlines and reporting requirements for all grants to necessary internal staff. • Responsible for grant closeout, which includes compiling final reports and assisting with the assurance that all purchase orders will be paid and/or liquidated within 90 days of grant ending period and assurance that all expenditures were received within the grant period. Community Initiatives • Represent United Way at community events, forums, planning meetings, and work groups as assigned by the Director. • Develop strong collaborative relationships within the community, with a focus on those organizations whose work aligns with UWBC priorities. • Identify opportunities for coalition and collaborative initiatives to support UWBC priorities, including funding opportunities, and work towards implementation under the direction of the Director of Community Initiatives and Planning. • Under the direction of the Community Initiatives and Planning Director, assist with the application development process for all CI funding opportunities including, but not limited to, Strategic Community Grants Program; Capacity Building Grant Program; and the Emergency Grant Program. This includes providing support to the Community Initiatives Associate to ensure the timely dissemination of funding applications and contracts, reporting, evaluation, and data management. • Support the planning and implementation of the UWBC annual Partnering for a Purpose conference quarterly meetings around Healthy Communities, Youth Opportunity, and Financial Security, and other networking and professional development opportunities for community-based organizations. QUALIFICATIONS: Education and Experience Required: • Preferred: Bachelor’s Degree in English, human development, social work, or a related field with experience in Microsoft products including Word, Excel, PowerPoint, and Access. Familiarity with other technology is helpful. Grant writing experience, including a track record of securing new funding opportunities and developing and managing new programs. • Accepted: Associate’s Degree with at least five years’ experience in the human services field. Skills Required: • Verbal and written communication skills to include the ability to present ideas clearly and concisely, engage others, and take into consideration the perspectives of others. • Highly organized, with the ability to manage multiple projects and responsibilities efficiently. • Problem-solving and decision-making skills to include the ability to identify, analyze, organize, and solve problems in a timely and effective manner and to use data and input from others to make sound decisions. • Interpersonal skills to include the ability to appeal to reason, values, or emotion to generate enthusiasm for the work, commitment to task objectives, or compliance with orders and requests, as well as the ability to build, leverage, and maintain mutually positive relationships which provide support for, and add value to, United Way, its programs, and the community. • Demonstrated ability to learn new technologies. PHYSICAL DEMANDS (sitting, standing, lifting, etc.): The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional walking or standing is required. The hands are regularly used to write, type, key, and handle or feel small controls and objects. SALARY RANGE: $22.75 - $25.00 per hour depending on experience HOURS: Monday – Friday 8:30am-4:30pm. Evening and weekend hours may be required as needed for community events and meetings To apply, please send resume and cover letter to finance@uwbroome.org or mail to: United Way of Broome County, Attn: Senior Finance Associate, PO Box 550, Binghamton, NY 13902 United Way of Broome County recruits, hires and promotes without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity/reassignment, citizenship, pregnancy or maternity, veteran status or any other status protected by applicable law.